Calendar

Manage your timesheet records in a calendar view

Kimai provides a calendar view, which allows management of your timesheet entries in a calendar format, where you can choose between a monthly, weekly and daily view.

All calendar entries offer a context-menu with several options (like Duplicate or Delete), right at your fingertip.

Delete a timesheet

You can right-click every entry and delete it from the context-menu.

Drag & Drop

The calendar allows managing entries by using drag & drop:

for creating entries (can be deactivated by System Admins) from your recent activities
for moving entries across times and days

Drag & Drop is globally deactivated if the time-tracking mode (see System → Settings) does not allow to edit the start-time (e.g. punch in-out mode deactivates drag & drop).

Editing timesheets

By clicking an existing timesheet in the calendar, you open the “edit timesheet” form
By selecting and then moving the entry on the calendar, you can shift the time of the entry. So you can easily change begin and end, without changing the duration (see Drag & Drop)
By clicking the handle at the bottom of an existing record and then dragging it to another time (end and duration will be changed)

Creating timesheets

There are a couple of ways you can create a new timesheet record in the calendar view:

By clicking into the calendar you open a “create timesheet” form for a running entry with the correct day pre-selected (month, week and day view)
When you click and drag the selection, you open a “create timesheet” form for a completed timesheet (week and day view)
Drag & drop existing entries (like recent activities) from the left side into the calendar (month, week and day view)

Switching user

You can switch the account whose data is displayed, if your user owns the permission view_other_timesheet.

If you are able to switch the account, if depends on the following permissions if you can manipulate records:

edit existing records: edit_other_timesheet
create new records: create_other_timesheet
delete user records: delete_other_timesheet

The recent activities drag & drop is also switched to the account currently displayed.

If you cannot see the dropdown despite having the view_other_timesheet permission, it is likely that you cannot see any other users. Whether or not you can see another user depends on your team assignments: you need to be the team lead to see your team members.

Configurations

The global look and feel of the calendar can be customized via System → Settings.

User preference

A user can change the initial view for the calendar, see user preferences.

Timesheet – View and manage your time-tracking data in the timesheet view
Weekly hours – Manage your time records in quick and easy weekly spreadsheet-like view.