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Logging entity changes in Kimai

Audit trail logs

Table of contents

Find out who changed what and when: record and visualize the changes on timesheets, customers, projects, activities, users, system configurations and invoices.

Features

A global audit-trail page, listing all recorded changes with username, change datetime, item type and link to detail page.

Actions for each of the following items:

  • Timesheets
  • Customers
  • Projects
  • Activities
  • Invoices

Introduces a new screen for each of the above items, with all recorded changes and each log entry containing the following information:

  • username
  • date-time
  • type of change (create, update, delete)
  • changed fields (see list below)

The change history will be recorded for the following fields:

  • Timesheet: begin, end, duration, timezone, user, activity, project, description, rate, fixedRate, hourlyRate, exported, billable, internalRate, category, modifiedAt
  • Customer: name, number, comment, visible, company, contact, address, country, currency, phone, fax, mobile, email, homepage, timezone, fixedRate, color, budget, timeBudget, vatId
  • Project: customer, name, orderNumber, comment, visible, budget, fixedRate, hourlyRate, color, budget, timeBudget, start, end, timezone
  • Activity: project, name, comment, visible, fixedRate, hourlyRate, color, budget, timeBudget
  • User: username, email, enabled’, roles, alias, title, avatar, password_requested_at, auth, registration_date
  • System configuration: name, value
  • Invoice: customer, user, invoiceNumber, createdAt, timezone, total, tax, currency, status, dueDays, vat, invoiceFilename

Be aware:

  • This bundle needs to be installed and activated to keep track of the change history, previous changes are not available.
  • Not all entities and fields will be recorded, please read the above list carefully.
  • The “Audit logs” link is not available under “My timsheets” to prevent potential information leaks.

Usage

When logged in as SUPER_ADMIN, you will now see the overview page at /en/audit/ and the items audit log screens in the “action” dropdown menus of the above items.

Permissions

This bundle introduces new permissions, which limit access to certain functions:

Permission Name Description
audit_logs see the audit log page with all entries
audit_customer see all changes for the customer objects
audit_project see all changes for the project objects
audit_activity see all changes for the activity objects
audit_own_timesheet see all changes for own timesheet records (only via team timesheets, audit logs are not shown in user timesheet panel)
audit_other_timesheet see all changes in other users timesheet records (only via team timesheets, audit logs are not shown in user timesheet panel)

By default, these are assigned to each user with the role ROLE_SUPER_ADMIN.