A user can be part of a team, which can limit/extend the visibility of data. Access to certain features within Kimai are handled by the permission system, which is configurable through user roles.
There are two types of user avatars:
Auto generated avatar - a circle with colored background and username initials insideImage URL - a user can configure an avatar URL in their profile (feature needs to be activated in System > Settings)If you uncheck the Active checkbox when editing the user profile and save:
Both or no from the Active dropdownA user can be re-activated at any time. The logged-in user cannot his own profile.
The search supports filtering by the fields:
rolestate (active, deactivated, all)Besides these filters, you can query for a free search term, which will be searched in the fields:
usernamealiastitleemailAdditionally, you can filter for custom fields by using a search phrase like location:homeoffice.
This would find all entries with the custom field location matching the term homeoffice.
The search terms will be found within the full value, so searching for office would find:
I love working in my officeOfficeThis office is beautifulOur offices are very noisyAttention: checkboxes have the values 0 (not checked) and 1 (checked).
You can mix the search term and use multiple meta-field queries:
location:homeoffice hello - find all entries matching the search term hello with the custom field location matching the term homeofficelocation:homeoffice contract:fulltime - find all entries with the custom field combination: location matching homeoffice and contract matching fulltimeexpired:0 finds all items whose expired checkbox is offThere are also special operators, which can be used in conjunction with custom fields (since Kimai 1.19.1):
empty string (e.g. location:) will find all entries whose value in the location field is either empty or not existing~ search term (e.g. location:~) will find all entries that are missing the custom field (created before the field was created)* search term (e.g. location:*) will find all entries that have any value in the location field (basically the opposite of ~)User registration is disabled by default, as most Kimai installations are available through the public internet.
If your Kimai installation is protected otherwise (e.g. internal network or other authentication mechanism) you can activate it through System > Settings. The self-registration is then available via a link in the login screen.
If someone registers a new account with email, username and password an confirmation email will be sent, including a link that needs to be clicked before the account will be activated. As this feature requires an email to work, you have to enable email support to use it.
The reset password function is enabled by default, you can deactivate it through System > Settings.
A user can reach it via a link from the login screen. After entering username or email-address, an email with a confirmation link will be sent. This link needs to be clicked, afterwards the user can enter a new password.
You can configure two settings to influence the security:
As this feature requires an email to work, you have to enable email support to use it.
User can log in with a username or email. Administrators can activate different login methods (like LDAP or SAML) as well.
Your login works for at least one week in the Remember me mode.
After coming back and being remembered you have access to all the following features:
If you are an administrator, you will see all your allowed options in the menu, but will be redirected to a special confirmation/login form when you try to access them. This is a security feature to prevent abuse in case you forgot to log-out in public environments.
The latest Kimai version supports 2FA (Two-Factor) authentication via TOTP tokens.
The basic flows looks as this:
The 2FA-mode can be enabled per account, settings can be access by the user himself or by any Super-Admin.
The two-factor authentication can be enabled by all users, even for SAML accounts.