There are multiple pre-defined roles in Kimai, which define the ACLs/permissions.

Role name Description
ROLE_USER Normal user that wants to track working times
ROLE_TEAMLEAD Manages teams of normal users (this feature is not yet implemented, but planned for the future) and has further permissions on invoices and access to all timesheets
ROLE_ADMIN Admins can manage all timesheet related data, but lack user administration and system privileges
ROLE_SUPER_ADMIN Super-Admin can do everything in Kimai, including user administration and system configuration

The applied permissions of your Kimai installation can be seen via the user administration, e.g.


The permission system is configurable through a configuration file. You can find further information in the permissions chapter.


  • User can login with username or email
  • If you activate the Remember me option, you can use use the most common functions within the next days without a new login

Kimai uses the FOSUserBundle for security related tasks like user management. Its configuration can be found in fos_user.yaml.

Remember me login

If you have chosen to login with the Remember me option, your login will be extended to one week (default value). After coming back and being remembered you have access to all the following features:

  • view your own timesheet
  • start and stop new records
  • edit existing records

If you are an administrator, you will see all your allowed options in the menu, but will be redirected to the login form when you try to access them. This is a security feature to prevent abuse in case you forgot to logout in public environments.

The default period for the Remember me option can be changed in the config file security.yaml.

User registration

User registration with instant approval is activated by default, so users can register and will be able to login and start time-tracking instantly.

If you want to disable the registration or enable email verification, read on …

Email activation

If you want your new users to use email based activation add this to your local.yaml:

            enabled: true

Disable user registration

If you want to disable the user registration, add this your local.yaml:

        registration: false

If you only want to hide the link from the login form but keep the functionality, add this your local.yaml:

        adminlte_registration: ~

Password reset

The reset password function is enabled by default, but you need to activate email support if you want to use it.

If you want to deactivate this feature you have to change the following configs:

  • in config/packages/admin_lte.yaml remove the route alias admin_lte.routes.adminlte_password_reset (this will remove the link from the login form)
  • in config/routes.yaml remove the block fos_user_resetting (this will deactivate the functionality)

If you want to configure the behaviour (like the allowed time between multiple retries) then configure the settings:

  • in config/packages/fos_user.yaml the key below fos_user.registration.resetting (see documentation)
  • the values retry_ttl and token_ttl are configured in seconds (7220 = 2 hours)

Disable password reset

If you want to disable the password reset, add this your local.yaml:

        password_reset: false

If you only want to hide the link from the login form but keep the functionality, add this your local.yaml:

        adminlte_password_reset: ~