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Keleo

Software development company founded by Kevin Papst

Try it

You can test this plugin in our dedicated plugin demo:

  • Username: susan_super
  • Password: kitten

Find more testing accounts here.

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Create free configurable additional fields for timesheets, customers, projects, activities and users.
Last update: 25 Jun 2019

A Kimai 2 plugin, which allows to configure additional fields for timesheets, customers, projects and activities.

Features

Configure additional fields for the following entities:

  • Timesheets
  • Customers
  • Projects
  • Activities
  • User
  • Expenses - see Expenses plugin

The custom fields will be shown on the “create and edit entity” forms and can have the following types:

  • string (simple text field)
  • integer (number without decimal point)
  • number (number with decimal places)
  • duration
  • money
  • language (dropdown of languages, shown in the users language)
  • currency (dropdown of currencies, shown in the users language)
  • country (dropdown of countries, shown in the users language)
  • color (browser specific input element to select a color)
  • date
  • datetime
  • email
  • textarea (multi-line text field)
  • invoice template (dropdown)
  • checkbox (on/off)
  • choice-list (drop-down)

Purchase

Documentation

You can create as many fields as you want for each data type, where each field:

  • is either optional or mandatory
  • has its own visibility, so the access can be restricted:
    • to certain customer/project/activity combinations (eg. a “location” field will only be shown for customer X and project Y)
    • to users with certain permissions or roles
  • can be described with a name and help text
  • has a maximum length of 255 character

The custom-field data is then available in:

  • Data-tables will display all visible fields
  • Exports (HTML and Spreadsheets include all visible fields)
  • Timesheet exports (include visible timesheet fields)
  • API (collections and entities)
  • Invoice templates (custom templates have access to all fields)

Be aware:

  • Restricted fields won’t be visible on the create forms, as Kimai initially can’t know if the rule will apply: in these cases the fields will only be shown in the edit forms
  • Sensitive data can be configured as “invisible”, so it will not show up in the above mentioned places
  • Custom fields for users are not exported via the API (this is a limitation in the core application)

Field types

Invoice template

A select box that is very useful if you want to generate automatic invoices via command line / cronjobs.

The Kimai command bin/console kimai:invoice:create supports invoice templates via custom-field (see docs). The option parameter --template-meta takes the internal name of the custom field that will identify the invoice template to be used.

Checkbox

Use the value 1 as default value for a pre-checked box or 0 for an unchecked box.

If a checkbox is marked as mandatory, the user has to check it in order to submit the form.

Choice-list

Lets you create a dropdown. You have to add the entries as comma separated list into the default-value field. For example a list consisting of fruits would look like this: Banana,Apple,Orange,Pineapple,Peach.

As the first entry is always pre-selected in that case, you can add an empty field to the dropdown by starting the list with a leading , like this: ,Banana,Apple,Orange,Pineapple,Peach. Combined with the mandatory flag, this will force your users to select an entry from the list of fruits to be able to submit the form.

Compatibility

Please make sure to use the correct version of the plugin, which must be compatible with your Kimai version:

Bundle version Minimum Kimai 2 version
1.10 - 1.11 1.9
1.8 - 1.9 1.7
1.6 - 1.7 1.6.2
1.5 1.6
1.3.2 - 1.4.1 1.4
1.1.1 - 1.2 1.1
1.0 1.0

Installation

Copy files

Extract the ZIP file and upload the included directory and all files to your Kimai installation to the new directory: var/plugins/MetaFieldsBundle/

The file structure needs to like like this afterwards:

var/plugins/
├── MetaFieldsBundle
│   ├── MetaFieldsBundle.php
|   └ ... more files and directories follow here ...

Clear cache

After uploading the files, Kimai needs to know about the new plugin. It will be found once the cache was re-built. Call these commands from the Kimai directory:

How to reload Kimai cache

bin/console kimai:reload --env=prod

FTP users: please have a look at this documentation.

If you are running an older version of Kimai (before 1.8) you have to use:

bin/console cache:clear --env=prod
bin/console cache:warmup --env=prod

You might have to set file permissions afterwards:

Fix Kimai file permission

You have to allow PHP (your webserver process) to write to var/ and it subdirectories.

Here is an example for Debian/Ubuntu (to be executed inside the Kimai directory):

chown -R :www-data .
chmod -R g+r .
chmod -R g+rw var/
chmod -R g+rw public/avatars/

Test Kimai before executing these commands (they are likely not required in a shared-hosting environment). You probably need to prefix them with sudo and the group might be called different than www-data.

Create database

Run the following command:

bin/console kimai:bundle:metafields:install

This will install all required databases.

Usage

When logged in as SUPER_ADMIN, you should now see the custom-fields administration screen at /en/expenses/.

If this was successful, you can now think about giving permissions to other users as well.

Permissions

This bundle ships a new permission, which limit access to certain functions:

  • configure_meta_fields - allows to administrate the custom field definitions

By default, it is assigned to each user with the role ROLE_SUPER_ADMIN.

Read how to assign these permission to your user roles in the permission documentation.

This is a proposal if you use the bundle in a multi-user environment:

kimai:
    permissions:
        roles:
            ROLE_SUPER_ADMIN: ['configure_meta_fields']
            ROLE_ADMIN: ['configure_meta_fields']

After changing the permissions in local.yaml, you need to clear the application cache.

Screenshot

Screenshot

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