Software development company founded by Kevin Papst
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A Kimai plugin to keep track of your expenses based on a customer, project and activity. These expenses can be categorized and included in your invoices.
Expenses will be assigned to free configurable categories and each category has:
Each expense has the following fields:
When logged in as SUPER_ADMIN
, you will see the expense administration screen at /en/expenses/
.
If this was successful, think about the permission setup for other user roles.
During the installation a Demo
category will be created, so you can immediately start adding expenses.
You should rename it during your first test!
This bundle introduces new permissions, which limit access to certain functions:
Permission Name | Description |
---|---|
view_expense |
allows access to the expenses screen |
edit_expense |
edit existing expenses |
edit_expense_cost |
edit the cost of a single expense (deactivate this, if you want to provide default costs via the category) |
export_expense |
export expenses |
create_expense |
create new expenses |
delete_expense |
delete existing expenses |
manage_expense_category |
manage expense types |
edit_exported_expense |
allow to edit and delete exported expenses |
Pre-defined permissions are assigned to all default user roles.
The following restrictions are in place for accessing other user’s data:
view_other_timesheet
view_expense
permission but NOT view_other_timesheet
will only see own expensesview_all_data
) is limited by team assignmentsAs expenses will be automatically included in your invoices, you might want to distinguish between expenses and timesheets.
Since Kimai 1.6.2 and ExpensesBundle 1.5 this can be done with the invoice template variable ${entry.type}
.
The value will be expense
and can be used for example in Excel with ifthan
formulas or in combination with a conditional format
.
The invoice template variable ${entry.category}
will contain the category name of the expense.
This bundle supports data import from Kimai v1, but you need to imported the other data (like customers) first.
An example for the import command:
bin/console kimai:bundle:expenses:import-v1 "mysql://username:password@127.0.0.1:3306/database?charset=utf8" "kimai_"
The plugin is compatible with the following Kimai releases:
Bundle version | Kimai version |
---|---|
1.15 | 1.11 |
1.14 | 1.10 |
1.11 - 1.13 | 1.9 |
1.7 - 1.10 | 1.7 |
1.5 - 1.6 | 1.6.2 |
1.4 | 1.6.1 |
1.3 | 1.6 |
1.1 - 1.2 | 1.4 |
1.0 | 1.3 |
Extract the ZIP file and upload the included directory and all files to your Kimai installation to the new directory:
var/plugins/ExpensesBundle/
The file structure needs to like like this afterwards:
var/plugins/
├── ExpensesBundle
│ ├── ExpensesBundle.php
| └ ... more files and directories follow here ...
After uploading the files, Kimai needs to know about the new plugin. It will be found once the cache was re-built. Call these commands from the Kimai directory:
bin/console kimai:reload --env=prod
FTP users: please have a look at this documentation.
If you are running an older version of Kimai (before 1.8) you have to use:
bin/console cache:clear --env=prod
bin/console cache:warmup --env=prod
You might have to set file permissions afterwards:
You have to allow PHP (your webserver process) to write to
var/
and it subdirectories.
Here is an example for Debian/Ubuntu (to be executed inside the Kimai directory):
chown -R :www-data .
chmod -R g+r .
chmod -R g+rw var/
chmod -R g+rw public/avatars/
Test Kimai before executing these commands (they are likely not required in a shared-hosting environment).
You probably need to prefix them with sudo
and
the group might be called different than www-data
.
Run the following command:
bin/console kimai:bundle:expenses:install
This will create the required database tables and update them to the latest version.
Updating the plugin works exactly like the installation:
var/plugins/ExpensesBundle/
bin/console kimai:bundle:expenses:install
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