Logo - Keleo

Keleo

Software development company founded by Kevin Papst

Try it

You can test this plugin in our dedicated plugin demo:

  • Username: susan_super
  • Password: kitten

Find more testing accounts here.

Screenshots
Click to enlarge
Records detailed change/audit logs for timesheets, customers, projects and activities and displays them in a per-item timeline.
Last update: 21 May 2019

Find out who changed their records, what and when: a Kimai 2 plugin to record and visualize the changes on timesheets, customers, projects and activities.

Features

Adds a global audit-trail page, listing all recorded changes with username, change datetime, item type and link to detail page.

Adds new actions to each of the following items in the admin section:

  • Timesheets
  • Customers
  • Projects
  • Activities

Introduces a new screen for each of the above items, with all recorded changes and each log entry containing the following information:

  • username
  • date-time
  • type of change (create, update)
  • changed fields (see list below)

The following fields are recorded for changes:

  • Timesheet: begin, end, duration, timezone, user, activity, project, description, rate, fixedRate, hourlyRate, exported
  • Activity: project, name, comment, visible, fixedRate, hourlyRate, color, budget, timeBudget
  • Project: customer, name, orderNumber, comment, visible, budget, fixedRate, hourlyRate, color, budget, timeBudget
  • Customer: name, number, comment, visible, company, contact, address, country, currency, phone, fax, mobile, email, homepage, timezone, fixedRate, color, budget, timeBudget

Be aware:

  • History is only available for all changes from the moment on when this bundle was installed, previous changes are not available.
  • Not all fields (eg. tags and custom fields) are recorded, please read the above list carefully.

Purchase

Compatibility

This plugin is compatible with the following Kimai releases:

Bundle version Kimai 2 version
1.6 1.7
1.5 1.6
1.4 1.4
1.3 1.3
1.2 1.2
1.1.1 1.1
1.0 1.0, 1.0.1

Installation

Copy files

Extract the ZIP file and upload the included directory and all files to your Kimai installation to the new directory: var/plugins/AuditTrailBundle/

The file structure needs to like like this afterwards:

var/plugins/
├── AuditTrailBundle
│   ├── AuditTrailBundle.php
|   └ ... more files and directories follow here ...

Clear cache

After uploading the files, Kimai needs to know about the new plugin. It will be found once the cache was re-built. Call these commands from the Kimai directory:

How to reload Kimai cache

bin/console kimai:reload

FTP users: please have a look at this documentation.

Before Kimai 1.8 you have to use:

bin/console cache:clear --env=prod
bin/console cache:warmup --env=prod

You might have to set file permissions afterwards:

Fix Kimai file permission

You have to allow PHP (your webserver process) to write to var/ and it subdirectories.

Here is an example for Debian/Ubuntu (to be executed inside the Kimai directory):

chown -R :www-data .
chmod -R g+r .
chmod -R g+rw var/
chmod -R g+rw public/avatars/

Test Kimai before executing these commands (they are likely not required in a shared-hosting environment). You probably need to prefix them with sudo and the group might be called different than www-data.

Database

Run the following command:

bin/console kimai:bundle:audittrail:install

This will install all required databases.

Usage

When logged in as SUPER_ADMIN, you will now see the overview page at /en/audit/ and the items audit log screens in the “action” dropdown menus.

If this was successful, you can now think about giving permissions to other users as well.

Permissions

This bundle ships a couple of new permissions, which limits the access to certain functions:

Permission Name  Description
audit_logs see the audit log page with all entries
audit_customer see all changes for the customer objects
audit_project see all changes for the project objects
audit_activity see all changes for the activity objects
audit_own_timesheet see all changes for own timesheet records (only via team timesheets, audit logs are not shown in user timesheet panel)
audit_other_timesheet see all changes in other users timesheet records (only via team timesheets, audit logs are not shown in user timesheet panel)

By default, these are assigned to each user with the role ROLE_SUPER_ADMIN.

Screenshots

The overview page of all audit trail logs:

Screenshot

A audit trail can look like this, but each change will be recorded and you might see more entries in a object timeline:

Screenshot

You access an objects audit trail either via the overview page or the data-table “Actions” dropdown of each item:

Screenshot

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