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Logo - Keleo

Keleo

Software development company founded by Kevin Papst

Record all changes of timesheets, customers, projects and activities.
Last update: 21 May 2019

Find out who changed their records, what and when: a Kimai 2 plugin to record and visualize the changes on timesheets, customers, projects and activities.

You can test it in the “Plugins” demo.

Features

Adds a global audit-trail page, listing all recorded changes with username, change datetime, item type and link to detail page.

Adds new actions to each of the following items in the admin section:

  • Timesheets
  • Customers
  • Projects
  • Activities

Introduces a new screen for each of the above items, with all recorded changes and each log entry containing the following information:

  • username
  • date-time
  • type of change (create, update)
  • changed fields (see list below)

The following fields are recorded for changes:

  • Timesheet: begin, end, duration, timezone, user, activity, project, description, rate, fixedRate, hourlyRate, exported
  • Activity: project, name, comment, visible, fixedRate, hourlyRate, color, budget, timeBudget
  • Project: customer, name, orderNumber, comment, visible, budget, fixedRate, hourlyRate, color, budget, timeBudget
  • Customer: name, number, comment, visible, company, contact, address, country, currency, phone, fax, mobile, email, homepage, timezone, fixedRate, color, budget, timeBudget

Be aware:

  • History is only available for all changes from the moment on when this bundle was installed, previous changes are not available.
  • Not all fields (eg. tags and custom fields) are recorded, please read the above list carefully.

Purchase

Installation

There are compatible plugin versions for the following Kimai releases: 1.3, 1.2, 1.1, 1.0

Files

Extract the ZIP file and upload the included directory and all files to your Kimai installation to the new directory:
var/plugins/AuditTrailBundle/

The file structure needs to look like this afterwards:

var/plugins/
├── AuditTrailBundle
│   ├── AuditTrailBundle.php
|   └ ... more files and directories follow here ... 

Cache

After uploading the files, Kimai needs to know about the new plugin. It will be found, when the cache is re-build:

cd kimai2/
bin/console cache:clear --env=prod
bin/console cache:warmup --env=prod

or when using FTP: delete the folder var/cache/prod/.

Database

Run the following command:

bin/console kimai:bundle:audittrail:install

This will install all required databases.

First test

When logged in as SUPER_ADMIN, you should now see the audit log screens (find the links in the “actions” dropdown menus).

If this was successful, you can now think about giving permissions to other users as well.

Permissions

This bundle ships new administration screens, which are available for the following users:

  • ROLE_SUPER_ADMIN - every super administrator has access to all audit logs
  • audit_customer - everyone with this permission can see all changes for the customer objects
  • audit_project - everyone with this permission can see all changes for the project objects
  • audit_activity - everyone with this permission can see all changes for the activity objects
  • audit_own_timesheet - everyone with this permission can see all changes for his own timesheets (only via team timesheets)
  • audit_other_timesheet - everyone with this permission can see all changes of other users timesheets (only via team timesheets)

You can add the new permissions to your local.yml. For more information, read the permissions documentation.

kimai:
    permissions:
        sets:
            AUDIT: [audit_customer,audit_project,audit_activity,audit_own_timesheet,audit_other_timesheet]
        maps:
            ROLE_ADMIN: [...,AUDIT]
            ROLE_SUPER_ADMIN: [...,AUDIT]

After changing the permissions, you need to clear the cache one more time.

Screenshots

The overview page of all audit trail logs:

Screenshot

A audit trail can look like this, but each change will be recorded and you might see more entries in a object timeline:

Screenshot

You access an objects audit trail either via the overview page or the data-table “Actions” dropdown of each item:

Screenshot

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