Absence Management in Summer: How to Survive the Vacation Tsunami

Managing employee absences during the summer months is a real challenge for team leaders and business owners. As soon as the weather warms up, vacation requests start to flood in, making it difficult to keep track of who is available and how to maintain business continuity. On top of standard leave, summer often brings more untypical break requests during the workday — spontaneous afternoons off, flexible hours, or extended lunch breaks — as employees try to make the most of the season. Public holidays only contribute to the complexity of scheduling.

Without a clear system, summer leave management can quickly lead to scheduling conflicts, decreased productivity, and unnecessary stress for everyone. Balancing employee well-being with business needs requires a streamlined, transparent absence approval workflow.

Why Summer Absence Management Feels Like Herding Sunburned Cats

Every summer, managers everywhere face the same existential questions:

• Can the business survive if everyone books the same week off?
• Who will approve the approver’s vacation?
• Why does everyone suddenly remember they have “unspent leave” on the hottest day of the year?

The truth is, manual absence management is a recipe for confusion, lost productivity, and endless email chains. That’s why smart teams use digital tools to streamline the process. One of them is Kimai Absence Approval Workflow, designed to help teams when the Mercury rises.

Absence management as part of Time Management for teams

Kimai’s Absence Approval Workflow is designed to help you manage summer vacation requests, sickness leaves, untypical breaks, and public holidays efficiently and with minimal hassle. Available via plugin for Working hours, vacation, sickness, public holidays.

Kimai’s solution offers:

• One-click absence requests and real-time team calendars
• Automated notifications for managers and employees
• Conflict prevention and transparent reporting
• Mobile options for approvals on the go (What about approving vacations from the pool?)

Watch this quick video tutorial on how to request summer vacations in Kimai and manage requests.

Summer Absence Memes: Because Laughter Is the Best

Want to add some humor to your summer absence management?

First steps to the better organised vacation season

Start your free trial of Kimai today and experience absence management without the drama.

If you want to learn more:

• Video tutorial: Absence approval workflow in Kimai
• Blog: Managing Easter Holidays
• Info: Kimai Features Overview