Kimai
Time Tracking for Non-Profit Organizations ✨
Less administrative burden, so your mission stays in focus
Today we say thank you to the many NGOs and NPOs:
- Charitable and philanthropic organizations
- Public and independent schools, universities, community colleges
- Public safety agencies, emergency services, disaster relief, fire departments, civil protection
- Conservation, sports, and all other clubs that foster community and teach skills
- Social services, elderly care, and youth facilities
- … and the many, many others we forgot to mention
You give your time, create small and great wonders, and enrich the lives of so many: Thank you for being there ❤️
As an organization grows, donations increase, and the first employees come on board, the need for structured time tracking becomes clear. Documenting workflows transparently helps identify opportunities for improvement early on – freeing up resources for your actual mission while laying the groundwork for transparent accountability reports.
Features that NPOs appreciate
Kimai helps many non-profits gain insight into their projects while simplifying working time management. We have built a time tracking tool that speaks your language – simple, reliable, GDPR-compliant, and designed to make your daily work run more smoothly.
Reports and analyses
Analysis of recorded times by users, customers, projects, activities, tags, time periods and more.
Read moreProjects
Manage projects for each customer with order number, budget and visibility (for archiving).
Read moreExport data
Timesheet data can be exported and shared with in XLSX, PDF, CSV and HTML format. Exported records can be locked and protected against further changes.
Read moreStatistics
Your dashboard will show you several statistics about recorded times and the amount of collected data. And we can always add more charts!
Read moreWhat other NPOs say about Kimai
Thanks to Kimai's open-source roots, we see ourselves as part of the broader non-profit movement that spans so many fields and sectors. We are happy to support you!
We use Kimai as a self-hosted instance to manage working times, vacation and illness-days for ~40 employees. We love open source software and the passion Kevin Papst puts into that tool is a real gamechanger for us. There are a lot of features and settings to adjust, but it’s not too complicated to maintain the whole system. Hopefully Kimai will be our mate for the next years to support our own story as a company, that is developing impactful and open source software!
Daniel Kehne
Tür an Tür - DigitalfabrikI needed to find a good time tracker on short notice, and wanted it to be EU hosted and open source. Luckily, I found Kimai and have been very happy with it ever since, especially because it is very straightforward and intuitive to use. After using it for my initial project, the Kimai team helped me migrate my data for company use, now allowing us to roll it out for the entire team without losing the original data. Keep up the good work!
Brian Osborn
Linux New MediaWe use Kimai for project time tracking with our partner organizations. We particularly appreciate its clarity, evaluability, and ease of use. As an NGO, we also appreciate Kimai’s strong focus on this sector. The support is excellent. We are very satisfied.
Johannes Mertens
Fairtrade Deutschland e.V.We have been using Kimai for time tracking at Pulse of Europe for quite some time now and are extremely satisfied with the experience.
As a non-profit, pro-European citizens’ movement, we coordinate a wide range of projects, campaigns and activities involving both staff members and volunteers. Having a reliable and transparent time-tracking solution is therefore essential for our daily work.
What particularly impresses us about Kimai is its simple and intuitive user experience. Working hours can be recorded quickly and easily, while projects and tasks can be clearly categorised and flexibly filtered. This allows us to maintain an overview even across multiple teams, projects and responsibilities.
Kimai helps us make our internal processes more transparent and efficient – both in our day-to-day operations and when evaluating project-related working hours.
For organisations and teams looking for a powerful yet user-friendly time-tracking solution, we can wholeheartedly recommend Kimai.
Hendrik Michel, PoE
Pulse of Europe e.V.Our affordable non-profit plan for you
If you represent a non-profit organization, please register with an official email address of your organization and send us a brief support message. The plan will be activated after manual review.
In return, we ask for a testimonial with your logo and name, or an interview so we can feature you as a user.
Non-Profit
0.99 € / Per user & month
- Working hour account
- Public Holidays, vacation, sick leave
- Expense tracking
- Custom fields
- Task management
- Daily backups for download
- Single Sign-On with SAML
- Custom Domain with SSL