Kimai
Pricing comparison - Time-Tracking SaaS 2026
Valentina
@ivalentinaAre you a freelancer, business owner or manager of a large distributed team looking for clear, up-to-date time tracking pricing comparisons? The right tool can dramatically impact your productivity and budgeting.
Top 10 Time Tracking apps to use in 2026
Here you can find an easy-to-read breakdown of ten popular time tracking apps, including their features, prices and core differences, to help you quickly decide which solution fits your workflow.
Clockify: free plan, paid plans and add control
Clockify is well-known for offering a free plan, but its paid tiers unlock essential features such as advanced reporting, timesheet approvals, billable rates and project templates. It is a good fit for freelancers and companies that require lightweight yet scalable tracking options.
Cheapest paid plan includes: timesheets, reporting, billable rates, project management controls.
Trial: Free forever plan available; paid features vary by tier.
Toggl Track: easy & popular with creative teams
Toggl Track focuses on simplicity and attractive, well-designed dashboards. Its free plan makes it popular. However, you should also consider the hidden costs of using free software. For example, is it your data and privacy?
Cheapest paid plan includes: unlimited tracking, billable rates, project templates, basic reporting.
Trial: 30-day free trial of the Premium plan.
Harvest: time tracking with built-in invoicing
Harvest stands out with integrated invoicing and expense tracking. Perfect for contractors and agencies that invoice clients based on tracked time. It requires your card details even during the initial sign-up process.
Cheapest paid plan includes: time + expense tracking, invoicing, basic reports.
Trial: 30-day free trial; free single-user tier available.
Hubstaff: tracking with monitoring features
Hubstaff includes activity monitoring, screenshots, automatic payroll, and GPS tracking - ideal for field teams and businesses needing higher accountability.
Cheapest paid plan includes: time tracking, activity monitoring, screenshots, basic reports.
Trial: 14-day free trial.
TimeTrack: time & attendance
TimeTrack focuses on digital time clocks, staff attendance, breaks, and vacation tracking. It’s widely used in the DACH region for mandatory working time management.
Cheapest paid plan includes: attendance tracking, breaks, timesheets, absence management.
Trial: 14-day free trial.
clockin: simple time tracking for on-site teams
Clockin is built for trades, on-site workers, and field teams needing a straightforward punch-in / punch-out system. It also includes scheduling and simple project tracking.
Cheapest paid plan includes: punch clock, mobile tracking, planning tools, reporting.
Trial: 14-day free trial.
Clockodo: time tracking made in Germany with exports
Clockodo offers precise time tracking, invoicing exports, and strong reporting. It’s especially popular with small and medium businesses in German-speaking markets.
Cheapest paid plan includes: project tracking, time tracking, invoicing exports, reports.
Trial: 14-day free trial.
Factorial: HR suite with time tracking included
Factorial isn’t just time tracking - it’s a full human-resources platform. Time tracking is one of many modules, making it a good choice for companies that want HR, absence management, and time tracking in one system.
Cheapest paid plan includes: HR core tools, basic time & attendance features.
Trial: Free trial or demo available.
Zeitguru: affordable time tracking + payroll exports
Zeitguru offers one of the most affordable per-user prices and includes shift planning, attendance, and payroll-ready exports. Some plans have a minimum monthly fee, which is important for small teams.
Cheapest paid plan includes: time clock, shift planning, vacation management, payroll exports.
Trial: 14-day free trial. Some plans require a minimum monthly spend.
Kimai: flexible, open-source from the EU, privacy focussed
Kimai is a fully featured time-tracking solution with an open-source foundation. It has a powerful cloud version and a popular self-hosted version used worldwide. It offers good value through transparent pricing and strong functionality.
Kimai also offers special discounts on plugins based on the GDP per capita of the customer’s country.
The cheapest paid plan includes project tracking, billable and non-billable hours, invoicing support, reports, exports, audit logs and email support.
Cheapest paid plan includes: project tracking, billable/non-billable hours, invoicing support, reports, exports, audit logs, and email support.
Trial: 30-day free trial.
Special offer: €0.99 per user/month for Non-Profits & selected industries (annually billed).
Comparison Table: Pricing, Trials & Cheapest Plan Features
Here you can find an annual pricing comparison for one user and a team of 50 users, as well as details of the cheapest paid plan available and the trial lengths.
| Tool | Price per user/month (annual billing) | 1 user / year | 50 users / year | Trial Length | Cheapest Paid Plan Includes |
|---|---|---|---|---|---|
| Clockify | €4.78 | €57.32 | €2,866 | Free forever plan | Timesheets, reporting, rates |
| Toggl Track | €7.83 | €93.96 | €4,698 | 30 days | Basic reports, billable rates |
| Harvest | €9.57 | €114.84 | €5,742 | 30 days | Time + expense + invoicing |
| Hubstaff | €4.34 | €52.10 | €2,604 | 14 days | Activity monitoring, screenshots |
| TimeTrack | €5.00 | €60.00 | €3,000 | Trial available | Attendance & timesheets |
| clockin | €3.19 | €38.28 | €1,914 | 14 days | Punch clock + mobile tracking |
| Clockodo | €5.00 | €60.00 | €3,000 | 14 days | Project tracking + exports |
| Factorial | €6.96 | €83.52 | €4,176 | Trial / demo | Core HR + time tracking |
| Zeitguru | €3.50 | €42.00 | €2,100 | Free start | Time clock + payroll exports |
| Kimai | €2.99 | €35.88 | €1,794 | 30 days | Full tracking + invoicing + reports |
- The rates presented were gathered in November 2025.
- Prices in Dollars on the official websites were converted to Euros for easier comparison.
- “1 user/year” and “50 users/year” reflect monthly annual rate × 12.
Final Thoughts
If you compare price, features, and flexibility, Kimai offers one of the strongest value-for-money packages, especially for teams that want transparent pricing and a legally solid time-tracking tool. For non-profits, the €0.99 per user/month annual plan makes Kimai one of the most affordable professional-grade time trackers available.
Learn more about Kimai and compare it with other tools:
