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Time Tracking for Non-Profit Organizations ✨

Less administrative burden, so your mission stays in focus

Today we say thank you to the many NGOs and NPOs:

  • Charitable and philanthropic organizations
  • Public and independent schools, universities, community colleges
  • Public safety agencies, emergency services, disaster relief, fire departments, civil protection
  • Conservation, sports, and all other clubs that foster community and teach skills
  • Social services, elderly care, and youth facilities
  • … and the many, many others we forgot to mention

You give your time, create small and great wonders, and enrich the lives of so many: Thank you for being there ❤️

As an organization grows, donations increase, and the first employees come on board, the need for structured time tracking becomes clear. Documenting workflows transparently helps identify opportunities for improvement early on – freeing up resources for your actual mission while laying the groundwork for transparent accountability reports.

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Features that NPOs appreciate

Kimai helps many non-profits gain insight into their projects while simplifying working time management. We have built a time tracking tool that speaks your language – simple, reliable, GDPR-compliant, and designed to make your daily work run more smoothly.

Fonctionnalités

Rapports et analyses

Analyse des temps enregistrés par les utilisateurs, les clients, les projets, les activités, les balises, les périodes, etc.

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Projets

Gérez les projets pour chaque client avec le numéro de commande, le budget et la visibilité (pour l’archivage).

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Export des données

Les données des feuilles de temps peuvent être exportées et partagées aux formats XLSX, PDF, CSV et HTML. Les enregistrements exportés peuvent être verrouillés et protégés contre toute modification ultérieure.

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Statistiques

Votre tableau de bord vous montrera plusieurs statistiques sur les temps enregistrés et la quantité de données collectées. Et nous pouvons toujours ajouter des graphiques supplémentaires !

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What other NPOs say about Kimai

Thanks to Kimai's open-source roots, we see ourselves as part of the broader non-profit movement that spans so many fields and sectors. We are happy to support you!

We use Kimai as a self-hosted instance to manage working times, vacation and illness-days for ~40 employees. We love open source software and the passion Kevin Papst puts into that tool is a real gamechanger for us. There are a lot of features and settings to adjust, but it’s not too complicated to maintain the whole system. Hopefully Kimai will be our mate for the next years to support our own story as a company, that is developing impactful and open source software!

Daniel Kehne
Daniel Kehne
Tür an Tür - Digitalfabrik

A user-friendly and reliable time-tracking tool that exceeds our expectations. It offers excellent value for the price, and the support team responds quickly, competently, and courteously.

Nicole S.
Gesellschaft Schweizerisch-Tibetische Freundschaft

Pulse of Europe e.V. is a citizens’ movement dedicated to European unity. We rely on many small and micro-donations. Before every new issue, I ask myself: Can I justify this to our donors? With Kimai, the answer is a resounding “YES”: Not only the generosity toward NGOs and the lightning-fast, always helpful support, but also the ease of use and the range of features justify this decision to use Kimai every single day.

Wolf Peter K.
Pulse of Europe e.V.

We have been using Kimai for time tracking at Pulse of Europe for quite some time now and are extremely satisfied with the experience.

As a non-profit, pro-European citizens’ movement, we coordinate a wide range of projects, campaigns and activities involving both staff members and volunteers. Having a reliable and transparent time-tracking solution is therefore essential for our daily work.

What particularly impresses us about Kimai is its simple and intuitive user experience. Working hours can be recorded quickly and easily, while projects and tasks can be clearly categorised and flexibly filtered. This allows us to maintain an overview even across multiple teams, projects and responsibilities.

Kimai helps us make our internal processes more transparent and efficient – both in our day-to-day operations and when evaluating project-related working hours.

For organisations and teams looking for a powerful yet user-friendly time-tracking solution, we can wholeheartedly recommend Kimai.

Hendrik Michel, PoE
Hendrik Michel, PoE
Pulse of Europe e.V.

We use Kimai for project time tracking with our partner organizations. We particularly appreciate its clarity, evaluability, and ease of use. As an NGO, we also appreciate Kimai’s strong focus on this sector. The support is excellent. We are very satisfied.

Johannes Mertens
Johannes Mertens
Fairtrade Deutschland e.V.

Our affordable non-profit plan for you

If you represent a non-profit organization, please register with an official email address of your organization and send us a brief support message. The plan will be activated after manual review.

In return, we ask for a testimonial with your logo and name, or an interview so we can feature you as a user.

Non-Profit

0.99 € / Par utilisateur et par mois

  • Compte des heures travaillées
  • Jours fériés, congés, absences maladie
  • Suivi des dépenses
  • Champs personnalisés
  • Gestion des tâches
  • Sauvegardes quotidiennes à télécharger
  • Single Sign-On avec SAML
  • Domaine personnalisé avec SSL

We want to help you
simplify your time tracking

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